Facility Services Project Manager

Roles & Responsibilities

Preconstruction/Project Estimate

  • Analyze project information, design and construction scope, to develop a preconstruction strategy for project.
  • Develop bid invite list.
  • Develop subcontractor scope packages and manage distribution of information to subcontractors.
  • Coordinate and conduct Prebid meeting(s).
  • Prepare project schedule/duration information.
  • Evaluate key logistical constraints to project success, including site logistics, constructability review, access, etc.
  • Evaluate subcontractor/vendor bids, review scope.
  • Prepare and present preconstruction proposal estimate to owner.

Project Commencement

  • Negotiate agreements with subcontractors/vendors and execute subcontracts with subcontractors/vendors.
  • Develop project handoff package to field and accounting staff.
  • Input project information into accounting software and other systems.
  • Conduct construction “kick-off” meeting with Fourth Elm construction team.
  • Conduct construction “kick-off” meeting with project subcontractors, as needed.
  • Initiate jobsite mobilization.

Project Management

  • Facilitate meetings with project team (Fourth Elm field crew, subcontractors/vendors) to coordinate on-going coordination.
  • Supervise all project jobsite staff; ensure adequate manpower is in place.
  • Maintain detailed project schedule; coordinate and sequence work in accordance with schedule.
  • Manage jobsite safety plan; set “standard” for jobsite safety culture.
  • Manage RFI/submittal process, including coordination between owners, design staff and subcontractors.
  • Manage/update project cost and projected costs.
  • Manage monthly subcontractor pay application approval process.
  • Manage monthly project invoice process.
  • Facilitate change management process.
  • Manage communication process with owner, design team and subcontractors; this includes scheduled project meetings.
  • Coordinate/communicate with code officials.

Project Completion

  • Close out all subcontractor/vendor accounts, lien waiver and warranty forms.
  • Facilitate final project walk-through with ownership/client and Fourth Elm field staff.
  • Coordinate production of close-out manuals (with office support).

Project Manager’s Tools:

  • Company Vehicle Allowance.
  • Laptop Computer.
  • Cell Phone (and Wireless Card as needed).
  • Company Fuel Card.
  • Company Credit Card (as needed)
  • DropBox Business Account for shared company files.
  • Fourth Elm Email Address.


    • Minimum 2 years experience in the construction industry
    • 4-year bachelors degree or equivalent experience
    • Deep understanding of commercial construction, constructability and estimating.
    • Strong verbal and written communication skills.
    • Strong negotiation skills to resolve field issues with subcontractor, design team and/or owner.
    • Strong decision making ability.
    • Demonstrated leadership ability.
    • Time management skills.
    • Experience with Microsoft Office software, including Word, Outlook, and Excel.
    • Strong knowledge of building codes, regulations, standards, best practices and performance standards.
    • OSHA 10 hour required.
    • Sage 100 experience preferred.


To apply, send your resume to Justin Poe and [email protected]