Facility Services Project Manager – Charlotte

Roles & Responsibilities

Preconstruction/Project Estimate 

•   Analyze project information, design and construction scope, to develop a preconstruction strategy for project.

•   Develop bid invite list.

•   Develop subcontractor scope packages and manage distribution of information to subcontractors.

•    Coordinate and conduct Prebid meetings(s).

•   Prepare project schedule/duration information.

•   Evaluate key logistical constraints to project success, including site logistics, constructibility review, access, etc.

•   Evaluate subcontractor/vendor bids, review scope.

•   Prepare and Present preconstruction proposal estimate to owner.


Project Commencement 

•   Negotiate agreements with subcontractors/vendors and execute subcontracts with subcontractors/vendors.

• Develop project handoff package to field and accounting staff.

•   Input project information into accounting software and other systems.

•   Conduct construction “kick-off” meeting with Fourth Elm construction team.

•   Conduct construction “kick-off” meeting with project subcontractors, as needed.

•   Initiate jobsite mobilization.


Project Management 

•   Facilitate meeting with project team (Fourth Elm field crew, subcontractors/vendors) to coordinate on-going coordination.

•   Supervise all project job site staff; ensure adequate manpower is in place.

•   Maintain detailed project schedule; coordinate and sequence work in accordance with schedule.

•   Manage job site safety plan; set “standard” for job site safety culture.

•   Manage RFI/submittal process, including coordination between owners, design staff and subcontractors.

•   Manage/update project cost and projected costs.

•   Manage monthly subcontractor pay application approval process.

•   Manage monthly project invoice process.

•   Facilitate change management process.

•   Manage communication process with owner, design team and subcontractors, this includes scheduled project meetings.

•   Coordinate/communicate with code officials.


Project Completion 

•   Close out all subcontractor/vendor accounts, lien waiver and warranty forms.

•   Facilitate final project walk-through with ownership/client and Fourth Elm field staff.

•   Coordinate production of close-out manuals (with office support).


Project Manager’s Tools:

•   Company Vehicle Allowance.

•   Laptop Computer.

•   Cell Phone (and wireless card as needed).

•   Company Fuel Card.

•   Company Credit Card (as needed)

•   DropBox Business Account for shared company files.

•   Fourth Elm Email Address.



•   Minimum 2 years experience in construction industry.

•   4-year bachelors degree or equivalent experience.

•   Deep understanding of commercial construction, constructibility  and estimating.

•   Strong negotiation skills to resolve field issues with subcontractor, design team and/or owner.

•   Strong verbal and written communication skills.

•   Demonstrated leadership ability.

•   Time management skills.

•   Strong knowledge of building codes, regulations, standards, best practices and performance standards.

•   Experience with Microsoft Office software, including Word, Outlook, and Excel.

•   OSHA 10 hour required.

•   Sage 100 experience preferred.

About Fourth Elm Construction

Fourth Elm is a full-service commercial construction company managing the construction process from conception to close-out.  Fourth Elm leverages its extensive retail, automotive and mixed-use project experience to serve our clients’ needs through all phases and types of construction.