Location: Kernersville, NC
Job Status: Full Time Employee
All Fourth Elm staff members serve as an integral player to the Fourth Elm team. Fourth Elm Construction’s guiding principle is to serve owners and clients as a team. We will support one another, and our success will be defined by our team. This position is a “multi-functional” role, providing administrative support to the Fourth Elm Construction team. This role will work under the Marketing Director and assist in the daily administrative tasks for the company, including but not limited to supporting the Preconstruction Department, Business Development Team and the Marketing Department. This position is not limited to the duties below as the candidate must be willing to take on new responsibilities as they arise within the company.
Roles & Responsibilities May Include:
Reception duties and Office Communication: Greeting visitors, answering the office phone line, managing the office email account, managing the office voicemail, locking up the office at the end of each day. Create a positive and inviting first impression to Fourth Elm guests and visitors.
Run company meetings through reporting and minutes. These meetings include but are not limited to Operations Meetings, Business Development Meetings and Quarterly All-Employee Meetings.
Assist in planning, organizing, and executing company events and team outings within a budget.
Oversee technology for the office and coordinate with external IT company. This includes phone management, email management, TV training and coordination with the IT consultant.
Manage the company’s Zoom account
Maintain an organized, clean office.
Manage office inventory with supply orders. This includes kitchen snacks, office supplies, etc.
File/organize all office documents throughout departments.
Provide additional general assistance to Partner, John Martin.
Preconstruction Department: Including but not limited to the following
Manage subcontractor contact database.
Assist with bids including the preparation of bid packages.
Assist with subcontractor communication
Manage AIA Construction Contract process (AIA Software, DocuSign, etc).
Marketing Department: Including but not limited to the following
Organize and update the company’s contact database on Salesforce and MailChimp.
Help with the coordination/communication with vendors for client gifts and employee gifts.
Execute event registrations/employee RSVPs and lodging needs for conferences and events.
Assist with organizing company schedules for awards/events, outings, conferences, etc.
Assist Marketing Director with company’s volunteer program.
Assist with the ordering of branded inventory. This includes swag, business cards, etc.
Coordinate company events with the guidance of Marketing Director.
Administrative Assistant’s Tools:
Cell Phone—if needed
Company Credit Card (as needed)
DropBox Business Account for shared company files.
AIA access and DocuSign Account
Fourth Elm Construction Email Address.
Access to Microsoft Suite
Access to Adobe Suite
“Can-Do” Attitude to work, grow, learn and accomplish goals in a team environment,
4-year bachelor’s degree, preferrable but not required.
Experience with Constant Contact Software
Zoom Conferencing experience
Strong verbal and written communication skills.
Demonstrated leadership ability.
Time management skills with the ability to prioritize workload.
Experience with Microsoft Office software, including Word, Outlook, and Excel.
Knowledge of Adobe Suite (InDesign, Lightroom, Photoshop, Illustrator) is beneficial but not required.