Assistant Project Manager

Location:  Kernersville, NC

Job Status/Type:    Full Time Employee

Category:    Construction Project Management

Contact:   Will Womack, Director of Project Management

 Email: wwomack@fourthelm.com

Phone: (336) 689-5163

This document serves to identify the Roles, Responsibilities and Qualifications of the Fourth Elm Assistant Project Manager position.  All Fourth Elm staff members serve as an integral player to the Fourth Elm team.  Fourth Elm’s guiding principle is to serve owners and clients as a team.  We will support one another, and our success will be defined by our team.

This position is ultimately responsible for aiding the Project Managers to the successful completion of a construction project: safety built as designed, within budget and schedule.  A Fourth Elm assistant project manager will assist the project manager during the comprehensive project “life cycle”, from project’s initial budget/estimate to project closeout.  A Fourth Elm assistant project manager is also expected to maintain and grow strong working relationships with prospective client, current clients, subcontractors, vendors and suppliers. As with all Fourth Elm team members, the assistant project manager is expected to aid the project manager in all of the activities defined below:

Roles & Responsibilities

Preconstruction/Project Estimate

  • Analyze project information, design and construction scope, to develop a preconstruction strategy for project.
  • Develop bid invite list.
  • Develop subcontractor scope packages and manage distribution of information to subcontractors.
  • Coordinate and conduct prebid meeting(s).
  • Prepare project schedule/duration information.
  • Evaluate key logistical constraints to project success, including site logistics, constructability review, access, etc.
  • Evaluate subcontractor/vendor bids, review scope.
  • Prepare and present preconstruction proposal estimate to owner.

Project Commencement

  • Negotiate agreements with subcontractors/vendors and execute subcontracts with subcontractors/vendors.
  • Develop project handoff package to field and accounting staff.
  • Input project information into accounting software and other systems.
  • Conduct construction “kick-off” meeting with Fourth Elm construction team.
  • Conduct construction “kick-off” meeting with project subcontractors, as needed.
  • Initiate jobsite mobilization.

Project Management

  • Facilitate meetings with project team (Fourth Elm field superintendent, subcontractors/vendors) to coordinate on-going coordination
  • Supervise all project jobsite staff; ensure adequate manpower is in place.
  • Maintain detailed project schedule; coordinate and sequence work in accordance with schedule.
  • Manage jobsite safety plan; set “standard” for jobsite safety culture.
  • Manage RFI/submittal process, including coordination between owners, design staff and subcontractors.
  • Manage/update project cost and projected costs.
  • Manage monthly subcontractor pay application approval process.
  • Manage monthly project invoice process.
  • Facilitate change management process.
  • Manage communication process with owner, design team and subcontractors; this includes scheduled project meetings.
  • Coordinate/communicate with code officials.

Project Completion

  • Close out all subcontractor/vendor accounts, lien waiver and warranty forms.
  • Facilitate final project walk-through with ownership/client and Fourth Elm field staff.
  • Coordinate production of close-out manuals (with office support).

Project Manager’s Tools:

  • Company Vehicle Allowance.
  • Laptop Computer.
  • Cell Phone (and Wireless Card as needed).
  • Company Fuel Card.
  • Company Credit Card (as needed)
  • DropBox Business Account for shared company files.
  • Fourth Elm Email Address.


  • Minimum 2 years experience in the construction industry
  • 4-year bachelors degree – Preferred
  • Deep understanding of commercial construction, constructability and estimating.
  • Strong verbal and written communication skills.
  • Strong negotiation skills to resolve field issues with subcontractor, design team and/or owner.
  • Strong decision making ability.
  • Demonstrated leadership ability.
  • Time management skills.
  • Experience with Microsoft Office software, including Word, Outlook, and Excel.
  • Strong knowledge of building codes, regulations, standards, best practices and performance standards.
  • OSHA 10 hour required.
  • Sage 100 experience preferred.