Accounts Payable Clerk

 Duties & Responsibilities 

Accounting Support 

• Processing construction project-related subcontractor pay applications and other vendor invoices, including verification, coding, routing to approver(s) and preparing AP Payments. 

• Verification of proper risk management procedures including lien waivers and certificates of insurance. 

• Reconcile vendor billing against subcontract and purchase order audits as generated from Sage 100. 

• Prepare invoices for routing in Sage Paperless; add coding, pay applications verify contract documents have been received signed subcontracts/pos, certificate of insurance, required waivers, proof payment amounts prior to routing to Project Managers for approval. 

• Prioritize invoices for fast-track approvals for vendors such as public utilities and insurance agencies. 

• Audit and process credit card invoices, including matching all receipts and charges for job costing and routing. 

• Maintain & Track Sage Paperless for unprocessed, rejected, and approved invoices. 

• Verify Notice of Contract for lower tier payment reporting, update spreadsheet and notify suppliers five days after payment release to the subcontractor. 

• Respond to all vendor inquiries timely and assist as needed. 

• Reconcile vendor statements, including research and correcting discrepancies. 

• Assist in month end closing. 

• Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices. 

• Sort and distribute incoming mail. Stamp all mail with received date. 

• Maintain invoices email for incoming invoices to process. 

• 1099 maintenance 

• Assist with other projects as needed. 

• Obtain project close-out documentation 

• Retainage Release after proper documentation is obtained. 

Job Specifications: 

• 2+ years of Accounts Payable experience 

• High school diploma required, college courses in accounting preferred 

• Must have a strong work ethic and ability to perform in a high paced environment. 

• Must be well organized and a self-starter 

408 E Mountain Street, Kernersville, NC 27284 www.fourthelm.com 

• Must be able to follow standard filing procedures 

• Must have a knowledge of AIA pay applications for commercial construction billing. 

Knowledge, Skills, and Abilities: 

• Detail oriented, professional attitude, reliable 

• Proficient in Excel and Word 

• Knowledge of Bluebeam 

• Experience with Sage 100 and Sage Paperless preferred. 

• Possess strong organizational and time management skills. 

• Strong problem-solving skills, basic accounting principal knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills. 

• Thorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate procedures. 

• Ability to communicate effectively verbally and in writing 

• Ability to interact with employees and vendors in a professional manner 

• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness 

• Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately 

• Construction industry experience preferred 

• Shows initiative, creativity, flexibility, and sense of urgency 

• Independent worker comfortable making decisions 

• Personable, friendly, and welcoming 

• Professional, motivated self-starter who works well in a dynamic, team environment. 

Physical Demands and Work Environment 

• Must be able to remain in a stationary position 50% of the time. 

• Person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, etc. 

• Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer. 

• Must be able to communicate efficiently and effectively with other employees. 

• Employee must occasionally lift and/or move up to 25 pounds.